A Step-by-Step Guide on How to Self Attest a Document in India

Self-attestation is a simple yet essential process for verifying documents in India. Whether you’re applying for a job, admission, or government services, knowing how to self attest a document saves time and reduces dependency on third parties. This guide explains the self attested meaning, process, validity, and examples to help you complete this task confidently.

What is Self-Attestation?

Self attested meaning refers to the act of certifying a photocopy of your original document by signing it and declaring it as a true copy. Instead of visiting a notary or gazetted officer, you take responsibility for the document’s authenticity. This method is widely accepted across Indian government offices, educational institutions, and private organizations.

Example: If you submit a self-attested copy of your Aadhaar card, you write “True copy of the original” on the photocopy and sign below it.

How to Self Attest a Document: Step-by-Step Process

Follow these steps to self-attest physical or digital documents:

For Physical Documents

1. Photocopy the Original:
   • Make a clear, legible photocopy of your original document.
2. Add the Declaration:
   • Write “True copy of the original” or “Self-attested copy” on the front side (usually the bottom right or left corner).
3. Sign the Document:
   • Sign below the declaration. Use blue or black ink for better visibility.
   • For multi-page documents (e.g., mark sheets), repeat steps 2–3 on every page.
4. Submit the Copy:
   • Attach the self-attested copy to your application. Retain the original for future use.

For Online Documents

1. Use Digital Tools:
   • Platforms like Adobe Acrobat Reader or DocHub allow you to add electronic signatures.
   • Upload the PDF, select the “Fill & Sign” tool, create/upload your signature, and place it on the document.
2. Save and Submit:
   • Download the signed copy and upload it to the required portal.

Why is Self-Attestation Important?

1. Convenience:
   • Eliminates the need to visit a notary or government officer.
2. Cost-Effective:
   • No fees are involved, unlike notarization.
3. Legal Acceptance:
   • The Government of India recognizes self-attested copies for most purposes, including passports, bank applications, and college admissions.

Self attestation example: A student self-attests their mark sheets for university applications, saving time and effort.

Validity of Self-Attested Documents in India

Since July 2014, the Indian government has accepted self-attested copies for most official purposes, including:

• PAN card applications
• Passport renewals
• Loan approvals
• University admissions

Exceptions: Property agreements, affidavits, and some legal documents may still require notarization.

Common Examples of Self-Attested Documents

1. Identity Proof: Aadhaar card, PAN card, voter ID.
2. Address Proof: Utility bills, rental agreements.
3. Educational Certificates: Mark sheets, degree certificates.
4. Employment Records: Experience letters, appointment letters.

Self attested document example: A job applicant signs a photocopy of their degree certificate and writes “Self-attested” before submitting it to the employer.

Conclusion

Self-attestation is a straightforward and efficient way to verify documents in India. By understanding the self attested meaning and following the simple steps outlined in this guide, you can confidently self-attest your documents. This process not only saves time but also reduces costs, making it a convenient option for various applications. Whether you’re applying for a passport, college admission, or a job, knowing how to self attest a document ensures that your paperwork is in order. Remember to always retain the original documents and ensure that your signatures are clear and legible. With self-attestation, you take responsibility for the authenticity of your documents, which is recognized and accepted by most Indian authorities.

FAQs About Self-Attestation